We offer a full event management service of which the key elements are:

Pre-conference

  • Destination/venue research and appraisal
  • Financial planning – budgets and registration fees
  • Planning schedule, with detailed timelines
  • Negotation with venues and suppliers
  • Speaker management

Meeting and Exhibition space

  • Co-ordination of all space requirements
  • Set design and exhibition build
  • Audio visual/media management

Social/cultural/guest and tour programmes

  • Creative advice and planning
  • Organisation of ground transport arrangements

Accommodation

  • Negotiation with hotels of all categories
  • On-line management of delegate bookings

Website

  • Design, creation and maintenance, including analytics and integrated registration/accommodation booking system
  • Comprehensive client reports on registrations and bookings, including cumulative and historical data for easy analysis

 

 

Marketing and communications

  • Development and implementation of marketing and communications strategy, including social media
  • Design and production of marketing materials
  • Liaison with national, international and specialist trade press before and during the event

Sponsorship and exhibition

  • Sponsorship sales and management
  • Exhibition sales and management

On-site

  • Provision of highly experienced JL ICS staff to manage all elements of the event, including delegate registration

Accounts and reporting

  • Secure collection and banking of all monies
  • Bank reconciliations and regular reporting to client
  • Processing and acknowledgment of delegate registrations
  • Production of delegates lists and regular reports
  • Full conference account analysis
  • Detailed post-conference report – statistics, lessons learned, delegate feedback